Boat House Frequently Asked Questions (FAQ)


Q: How do I rent the Aspray Boat House?

A: The Aspray Boat House is available for rental by sending an e-mail inquiry to AsprayRentals@gaspee.org If your choice of date and time is available, you will then need to submit the Aspray Boat House Rental Agreement and fees to secure the date.  But we strongly recommend that you read this entire list of FAQ below before downloading the form.


Q: How much does it cost to rent the Aspray Boat House?

A: For members of the public, the rental fee of the meeting room, kitchen and the tables and chairs therein is $125 per day. The rental fee for commercial or corporate rental is $175 per day. There is an additional $50 refundable janitorial deposit required on a separate check or money order. Nonprofit organizations with 501(c)(3) certification may reserve the Aspray Boat House at a fee of $75 as well as the $50 refundable janitorial deposit, conditional on proper clean-up. All renters must secure one-day event liability insurance.


Q: Why do I need liability insurance?

A: The City of Warwick, as owner of the building, requires all renters to secure liability insurance. The Gaspee Days Committee requires a Certificate of Insurance (COI) listing the Gaspee Days Committee and the City of Warwick, as well as the date of the event on the document.


Q: How much insurance do I need to carry?

A: The minimum insurance coverage the Gaspee Days Committee requires for events at the Aspray Boathouse is one million dollars ($1,000,000).


Q: Where can I obtain liability insurance?

A: Although we do not work with or endorse any one specific insurance agency, we recommend the following insurance companies for event insurance.

http://www.TheEventHelper.com

http://www.DirectEventInsurance.com


Q: How do I send you my proof of liability insurance?

A: We must receive your Certificate of Insurance via US Mail or e-mail, as soon as possible following your initial request. Address the COI to:

Gaspee Days Committee

Attn: Boat House Committee

PO Box 1772, Pilgrim Station

Warwick, RI  02888


Q: Who manages the Aspray Boat House?

A: The Aspray Boat House is managed by unpaid volunteers of the Gaspee Days Committee. The Gaspee Days Committee works in cooperation with the City of Warwick but our members are not City employees. Management and response times for events are based on schedules for our available volunteers.


Q: When can I expect a response to my reservation request?

A: Within one week via e-mail under usual circumstances.


Q: How do I get the key?

A: Within a couple days prior to your event, you will receive an email with a code to access the lock-box, which is located on the exterior of the Boat House by the side door. Flip down the combination cover and dial in the code. Push the black button on the left down to open the box. Take the key from inside and close the lock-box securely. When finished cleaning the Boat House, return your key in the same manner. Please note: A lost key or an unauthorized resetting of the key lock-box combination will result in a forfeiture of the janitorial deposit.


Q: What is the capacity of the Aspray Boat House?

A: The City of Warwick Fire Marshal has determined that the limit of 56 persons in the main meeting room is not to be exceeded. Of course, during the summer you might have many more guests milling about outside, but there should not be any more than 56 persons in the meeting room at any one time. The meeting room itself is 23 feet x 37 feet, or approximately 850 square feet of floor space.


Q: For what time of day can the building be reserved?

A: From 10am to 9pm. City of Warwick ordinance limits the closure time to no later than 9pm.


Q: Can I come in the night before to set-up?

A: No. Building security concerns and maintenance-cleaning schedules dictate that we cannot allow access the night before your event.


Q: What else is provided for use with the rental?

A: Heat is provided but air conditioning is not available. There are eight (8) eight-foot-long (8’) lightweight, collapsible tables and 60 chairs for use in the meeting area. These must be set up and taken down by the renter. Chairs and tables should not be dragged across the floor. The foyer has two (2) restrooms, one (1) of which is handicap-accessible. There are no shower facilities available. A waterside patio is available for use provided appropriate weather conditions. The committee reserves the right to block off this area for use in the event of erosion, storm surge, etc.


Q: What are the items I need to bring to the Aspray Boat House?

A: Table linens, tableware, and cookware as appropriate for the occasion. Decorations are at the renter's discretion.


Q: Can I decorate the Aspray Boat House for my event?

A: Yes, but use caution and common sense. You may not move or remove any of our framed posters and art prints that are hanging on the walls. The use of tape or tacks is prohibited. Any damage to the painted walls from tape, tacks, etc, will result in the forfeiture of your janitorial deposit. 


Q: What do I have to do after completion of my event at the Aspray Boat House?

A: All balloons and other decorations must be completely removed by the renter. All table and chairs must be returned and stacked neatly in the storage locations against the walls. Chairs and tables are not to be dragged across the floor. Sweep floors, turn off lights, and check that all doors and windows are locked and secure before leaving. If using the kitchen: clean, dry, and return all kitchen items in a clean state. Remove all food and trash in or around the Aspray Boat House, taking it home for disposal. Leave the Aspray Boat House in a clean and orderly fashion. Failure to do so will result in forfeiture of your janitorial deposit. Return the key to its lock-box.


Q: Can I serve liquor to my guests at the Aspray Boat House?

A: The City of Warwick allows consumption of alcoholic beverages within the Aspray Boat House building or grounds only upon obtaining all applicable permits and licenses from the City of Warwick Police Department – Board of Public Safety. Any properly licensed group or renter of the Aspray Boat House serving alcohol during an event does so at their own risk, and is subject to the laws of the City of Warwick and the State of Rhode Island. The renter is responsible for the conduct and actions of his or her guests. Further information on permits can be obtained from the City of Warwick Police Department Board of Public Safety at (401) 468-4340 or by e-mail at WPDLicense@WarwickRI.com. Please send a copy to the Aspray Boat House Committee before your event.


Q: Can I allow my guests to smoke inside the Aspray Boat House?

A: No. Since the building is owned by the City of Warwick, there is no smoking allowed inside a municipal building. If guests smoke outside, please remind them to dispose of butts properly and not litter.


Q: Can I have music at my event at the Aspray Boat House?

A: Music is allowed within the constraints of the municipal ordinances of the City of Warwick until 9pm. Excessively loud music disturbing to our neighbors at any time is not allowed.


Q: Can I enter through the parking lot door to the Aspray Boat House?

A: No. The key you are given opens only the double-door main entrance on the side.


Q: Can I reserve the parking lot of the Aspray Boat House?

A: No. This is a City of Warwick municipal parking lot. We cannot guarantee lot space, but the lot can accommodate approximately 30 cars. Bear in mind that adequate clearance MUST be retained at all times for boat launching and retrieval operations from the adjoining boat ramp facility.


Q: Can I use rental rides, bouncy houses, or other recreational games?

A: There are to be no bouncy houses, rides or games set up within 200 feet of the boat house. This is a liability issue. You may not add anything to Pawtuxet Park or the parking lot without the express permission, in writing, from the City of Warwick Department of Parks and Recreation.


Q: Can I reserve Pawtuxet Park and/or the gazebo that adjoins the Aspray Boat House?

A: Pawtuxet Park and the gazebo are both owned by the City of Warwick and maintained by the Department of Parks and Recreation. As public domain, neither of these can be "rented." However, by contacting the City of Warwick Department of Parks and Recreation at (401) 738-2019 or by e-mail at Warwick-Rec@WarwickRI.com, you can request a permit to hold an event in the park, which is recommended to avoid and scheduling conflicts.


Q: Can I weed the side garden and put in plants or flowers for my event?

A: You are welcome to remove those growths that are truly unsightly weeds.  Any plantings become the property of the City of Warwick. An alternative would be to arrange for potted plants to be placed at various areas around the Boat House exterior, which you can then take back with you.


Q: Are there any multimedia services available?

A: We do not provide any additional multimedia services or equipment. Internet, wired or wireless, is not provided.


Q: Who handles the effects of inclement weather? (i.e. snow buildup or flooding)

A: In cases of snow or flooding, the City of Warwick is responsible for maintenance of the outside of the Aspray Boat House, the adjoining sidewalks, parking lot, and Pawtuxet Park.


Q: What’s the fine print?

A: As owner of the Aspray Boat House, the City of Warwick reserves the right to force a rescheduling at any time. It is also possible that the building or grounds might not be usable due to natural disasters, vandalism, etc. The Gaspee Days Committee is not responsible for any losses or claims, material or otherwise, arising from use or failure to use the Aspray Boat House, any or all of its facilities, and surrounding properties. The Gaspee Days Committee disavows any endorsement of the renter of the Aspray Boat House or Pawtuxet Park for political, religious, or any other purposes. You may not allow use or entrance into areas marked “Keep Out” or “Gaspee Only.” You, the renter, are responsible for results of acts of negligence by your guests resulting in damage to the building or grounds, and for any missing or damaged property. Immediately report any problems that occur to the Boat House Committee at AsprayRentals@gaspee.org. Rules and an alternate contact list are posted inside the Boat House foyer entrance. These rules are subject to change at any time at the sole discretion of the Gaspee Days Committee and/or the City of Warwick.


All other questions should be directed to AsprayRentals@Gaspee.org